Office Manager (24 hrs = 4 x 6 hrs)

The role 

Bopinc is looking for a dedicated and organized Office Manager to ensure the smooth day-to-day functioning of our Utrecht office and provide essential administrative and personal support to both the Utrecht team and our global Country offices.

Key Responsibilities:

• Utrecht Office Operations: Manage office logistics including entrance badges, parking, phone, visitors, mail, and supplies. Coordinate "Bopinc Thursdays" and team events. Arrange meeting room bookings.

• Taking Care of All Giraffes (Staff): Collaborate with HR to celebrate staff milestones, assist with travel arrangements for visiting colleagues, support HR with security training, and help organize company-wide events.

• Travel: Assist with travel arrangements (visas, accommodations, flights) for staff and handle insurance claims. Manage relationships with travel partners.

• Administrative Assistance: Support HR with administrative tasks, maintain team information on Atlas, assist Country offices with Afas queries, and ensure adherence to internal procedures.

• Board Secretary: Organize meetings and take minutes for the Bopinc Supervisory Board. Be the contact person for Board members.

• ICT Support: Coordinate with ICT support to provide laptops and manage email/Slack accounts for the global team. Oversee laptop distribution and manage various online accounts.

Qualifications

• Secondary vocational education (MBO) or higher

• seasoned office manager with several years of experience

• trained in taking minutes

• fluent in English and basic Dutch

• permit to work in The Netherlands

Key Skills:

Strong organizational skills, attention to detail, proactive problem-solving, excellent communication, proficiency in office management, and computer skills in Google and Office (Excel).

What we offer:

• A motivated, multidisciplinary and culturally diverse team of professionals,

• Culture of dedication to delivery whilst also ensuring creativity and innovativeness,

• Market-based remuneration and conditions,

• Flexible office hours and opportunity to work from home,

• Training and support to (further) develop your office management skills

• Salary range from € 1679 - € 2521 for 24 hrs per week, depending on education and experience

Value: You will play a crucial role in creating a productive and efficient work environment for the Utrecht and global team, enabling them to focus on their core responsibilities. To

Apply: For more information about us and the role contact Ellemieke Zee, zee@bopinc.org